A computerized students' records management system a case study of faculty of science and technology Kampala international university Western campus Bob john
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Date
2015-10
Authors
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Journal ISSN
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Publisher
Kampala international international: School of computing and Information technology
Abstract
A computerized students' records management system (CSRMS) is a computer programdesigned to capture, store, manage the creation and maintenance of students' records in an
organisation. Records management (RM) is the practice of controlling records of an organization
from the time they are created to the time of disposal which includes indentifying, creating,
classifying, using, storing, securing, retrieving, and destroying or permanently preserving
records. Records management system (RMS) is a collection of elements in an organization
managing records. The activities in this management include the systematic and efficient control
of the creation, maintenance and destruction of the records along with the business transaction
associated with them, for this case which is students' records management system.
The major objective of the study was to design a Computerized Students' Records Management
System that would help the Faculty of Science and Technology KIU-WC to efficiently and
effectively manage Students'.
The specific objectives of this study were to investigate the current system of students' record
management. gather requirements for designing a computerized students' records management
system, design and develop a computerized records management system, test, implement and
validate the system. Data was gathered using interviews, observation and questionnaires. The
collected data was sorted and analyzed using Microsoft excel software and it was found out that
the current manual system is in efficient, time and space consuming in addition to being insecure
hence judged not good for the management of records.
After gathering the requirements, entity relation diagrams and dataflow diagrams were used to
design the computerized system. Microsoft Visual basic was used to create user interface while
Ms- Access was used to create the database.
The Computerized system developed enables electronic capturing of students' data, storing of
this data in an electronic database which eases the retrieval of the same data, any time by only
authorized people. The developed computerized system also allows the backup of data on
movable devices like flash disks, memory cards and external hard drives which increases the
capacity of backup. The computerized system reduces a burden of over compiling of papers and
the need for more shelves which reduce congestion in the Faculty of Science and Technology.
Description
A project report submitted to the faculty of science and Technology in partial fulfillment of the requirements for the award of bachelors of computer Science degree of Kampala International University
Keywords
Computer science, computerized students' records management system, of faculty of science and technology Kampala international university Western campus