A computerized records management database system for Edgar’s Soccer Academy

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Kampala International University, School of Computing and Information technology
Soccer Academies today necessitate a competent administration when managing all entities in the academy systems. These entities may include the staff members, trainees (players), registration processes, grading process and attendance as well as their discipline which I believe is a key factor for better Academy performance. Unfortunately, Edgars Soccer Academy does not have a Computerized Records Management System to efficiently perform these administrative tasks. To check for registered trainee, on has to check in the manual filing cabinet for the registration file and look at the registration forms one at a time until he/she gets the trainee’s information which is very tiresome and time consuming. Tracking of trainees’ attendance records both weekly and monthly is also tedious as roll call sheets are not that durable. For the case of trainees performance, grading of trainees marks is tiresome normally the trainer(coach) has to enter the marks of the trainee and check for the grade in which those marks fall, which is very tiresome given the number of trainees whose marks the coach has to grade. The method of storing the Academy’s financial information also possess a security threat to sensitive data and as if that is not enough follow up of trainees’ disciplinary records in the Academy is so tedious. For registration of both staff and trainees, these records are very important for both the sake of the Academy’s history and the trainee, thus these records should be as accurate and as reliable as possible. This research project aimed at developing a Computerized Records Management Database System that centralizes all the management of entities in the Academy. In order to achieve this goal, a thorough System Study and investigation was carried out on the existing Academy reporting system through the use of questionnaires, interviews and observation methods in order to discover its operations and its weaknesses and the data collected was then analyzed using document and data flow diagrams
A project report submitted to the school of Computer Studies in Partial Fulfillment of the Requirements for the Award of the Degree of Bachelor of Computer Science of Kampala International University
Computerized, Records Management, Records Management Database system, Edgar’s soccer academy