Design and development of automated records management system for Kabojja Junior School Library
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Date
2009-07
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Kampala International University,College of Computing and Information Technology
Abstract
This research examined the challenges Kabojja Junior School (KJS) as learning Institution faces
in managing the Library records and result production for students. At KJS, the current system of
record keeping is mainly manual-based and hence making it vulnerable to loss or mixing of
records, and sometimes leakages. Computerizing the Library records management was therefore
target towards improving the existing current system to the new one that would keep records, and
process electronically all Library documents for KJS. This would in turn lead towards obtaining
timely, efficient, accurate, cost saving and error free students' Library records. The Library
Record Management System (LRMS) is one of the most efficient systems that handle the Library
records in terms of easy access to the records and also it is faster in the production of documents.
A short needs assessment for the intended users of the computerized system at KJS was done
through interviews. These were done to the selected group of the school administrators and
Academic staff who included: the Principal, Director of Studies (DOS), Head teacher, Class
teachers (5) and selected teachers (6). The main objective was to determine if the proposed
computerized system would be considered important in improving the efficiency of the Library
records management system currently in use. Results obtained showed that 87 .5 % of the total
persons interviewed expressed the strong need for the automated system to be put in place.
This computerized system now known as Kabojja Junior School Library Records Management
System (KJSLRMS) was built on the MsAccess based network environment where computers
running on the school's Local Area Network (LAN) was used in the study to cover the Library
records capability. These client PCs were positioned in various offices that could access the
network for the ease of record processing.
For the system to run efficiently stable power supply should be in place. An experienced system
manager is also required to help the management of the system. Trained users of the system will
help in the smoothing running of the system. In future, the use of KJSLRMS could be expanded
to computerize all the records at the school beyond the Library ones.
Description
A dissertation submitted to the school of postgraduate studies in partial fulfillment of the Requirements for the award of diploma in computer science Kampala International University
Keywords
Automated records management system, Kabojja Junior School Library