Effective records management systems in academic libraries: a case study of Kampala International University users’ records
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Date
2012-08
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Publisher
Kampala International University, School of Computing and Information Technology
Abstract
The study intended to focus on the effectiveness of records management systems in academic libraries, with a case study of Kampala International University. The study was focused on the types of records kept, values of records, records management systems. elements of records management systems, types of records management systems, effective records management system of print and non-print records of library users, effective records management strategies, managing Academic Library records, then problems and challenges of effective records management system of library users records in Academic libraries and the possible solutions to the problems. The data collection methods and tools used included use of questionnaires, interviews, and observation and documentation analysis. These helped the researcher to find out in detail the data concerning the topic. The population comprised of Librarians, Assistant Librarians, Library Assistants and deputy University Librarian. More than 64% were Assistant librarians and the other percentage implying that there are a fewer librarians and library assistants. It was discovered that KIU has the largest population of paper records and this implies a high rate of deterioration. The researcher however noticed the application of some few measures, like fumigation and off-site storage used by the Institution to curb down the rate of deterioration. General conclusions were made in relation to the study and recommendations were given to the academic library of KIU to address various problems which included; the use of on line records management systems and creation of e-records and advancement in digitization, use of curtain blinds to reduce light and use of back-ups and support records, among others.
Description
Effective records management systems in academic libraries: a case study of Kampala International University users’ records
Keywords
Records Management Systems, Academic Libraries